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Privacy Policy

Effective Date: June 10, 2025
Last Updated: July 12, 2025

Our Privacy Commitment

We do not keep or sell your personal data. We do not sell your business data. Your privacy is fundamental to how we operate Small Business Toolkit.

This Privacy Policy explains how Small Business Toolkit ("we," "our," or "us") collects, uses, and protects information when you use our AI-powered business automation platform (the "Service").

1. Information We Collect

1.1 Personal Information

We may collect the following personal information:

  • Contact Information: Email address, name (when you sign up for our beta program)
  • Account Information: Username, password (encrypted)
  • Communication Data: Messages you send to us for support or feedback

1.2 Business Data

When you use our Service, you may input business-related information such as:

  • Email content for processing
  • Files for conversion
  • Business documents and data
  • Task and project information

1.3 Technical Information

We automatically collect certain technical information:

  • IP address and location data
  • Browser type and version
  • Device information
  • Usage patterns and feature interactions
  • Error logs and performance data

2. How We Use Your Information

2.1 Service Provision

We use your information to:

  • Provide and maintain the Service
  • Process your requests and tasks
  • Authenticate your account
  • Provide customer support

2.2 Service Improvement

We may use aggregated, anonymized data to:

  • Improve our AI algorithms
  • Enhance user experience
  • Develop new features
  • Monitor service performance

2.3 Communication

We may use your contact information to:

  • Send service updates and announcements
  • Respond to your inquiries
  • Provide beta program updates
  • Send important security notifications

3. What We Do NOT Do

Our "No Sale" Promise

  • We do NOT sell your personal data to third parties
  • We do NOT sell your business data to third parties
  • We do NOT keep your personal data longer than necessary
  • We do NOT share your data for marketing purposes
  • We do NOT use your data to compete with your business

4. Third-Party AI Services

Important Notice About AI Tools

Data entered into any AI tools within our Service is subject to that tool's privacy policy. This includes but is not limited to:

  • OpenAI (GPT models)
  • Google AI services
  • Microsoft Azure AI
  • Other AI service providers we may integrate

We recommend reviewing the privacy policies of these AI providers to understand how they handle your data.

4.1 Google API Data Use

The use of raw or derived user data received from Google APIs will adhere to the Google User Data Policy, including the Limited Use requirements.

The use of raw or derived user data received from Workspace APIs will adhere to the Google User Data Policy, including the Limited Use requirements.

The use of raw or derived user data received from Photos APIs will adhere to the Google User Data Policy, including the Limited Use requirements.

4.2 AI Data Processing

When you use AI features:

  • Your input data may be sent to third-party AI services
  • These services may process your data according to their own privacy policies
  • We select AI providers with strong privacy commitments
  • We do not control how third-party AI services handle your data

5. Data Storage and Security

5.1 Data Storage

We store your data:

  • On secure, encrypted servers
  • For the minimum time necessary to provide the Service
  • In compliance with applicable data protection laws

5.2 Security Measures

We implement industry-standard security measures including:

  • Encryption in transit and at rest
  • Access controls and authentication
  • Regular security audits
  • Secure development practices

5.3 Data Retention

We retain your data only as long as necessary to:

  • Provide the Service to you
  • Comply with legal obligations
  • Resolve disputes
  • Enforce our agreements

6. Data Sharing and Disclosure

6.1 Limited Sharing

We may share your information only in these limited circumstances:

  • Service Providers: With trusted vendors who help us operate the Service (under strict confidentiality agreements)
  • Legal Requirements: When required by law or to protect our rights
  • Business Transfer: In connection with a merger, acquisition, or sale of assets (with notice to users)
  • Consent: When you explicitly consent to sharing

6.2 No Marketing Sales

We will never sell, rent, or lease your personal or business data to marketers, advertisers, or other third parties for their commercial use.

7. Your Rights and Choices

7.1 Access and Control

You have the right to:

  • Access your personal data
  • Correct inaccurate information
  • Delete your account and data
  • Export your data
  • Opt out of non-essential communications

7.2 Data Portability

You can request a copy of your data in a machine-readable format at any time.

7.3 Account Deletion

You can delete your account at any time. Upon deletion, we will remove your personal data within 30 days, except where retention is required by law.

8. Cookies and Tracking

8.1 Essential Cookies

We use essential cookies to:

  • Maintain your login session
  • Remember your preferences
  • Ensure security

8.2 Analytics

We may use analytics tools to understand how users interact with our Service. This data is aggregated and anonymized.

9. International Data Transfers

Your data may be processed in countries other than your own. We ensure appropriate safeguards are in place for international transfers, including:

  • Adequacy decisions
  • Standard contractual clauses
  • Certification schemes

10. Children's Privacy

Our Service is not intended for children under 13. We do not knowingly collect personal information from children under 13. If we become aware of such collection, we will delete the information immediately.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by:

  • Email notification
  • Notice on our website
  • In-app notification

Your continued use of the Service after changes constitutes acceptance of the updated policy.

12. California Privacy Rights

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information we collect and how we use it.

13. European Privacy Rights

If you are in the European Union, you have rights under the General Data Protection Regulation (GDPR), including the right to data portability, erasure, and to lodge a complaint with a supervisory authority.

14. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us:

Email: hello@smallbiztoolkit.ai
Address: 3218 E Bell Road, #2028, Phoenix, AZ 85032, Unites States
Phone: +1 602 633 6382

Summary

We are committed to protecting your privacy. We do not sell your personal or business data. When you use AI features, your data may be processed by third-party AI services according to their privacy policies. You have full control over your data and can delete your account at any time.

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